India’s Premium Compliance Stack
India’s Premium Compliance StackPayroll Compliance Services
Payroll compliance combines accurate salary processing with the statutory obligations that come with having employees, PF/EPF, ESIC/ESI, Professional Tax, and salary TDS, depending on your business, workforce, and location. Payroll processing (calculating salaries and deductions) and payroll compliance (the statutory side) are related but distinct, and BookmyCA handles both together through one monthly workflow.
Payroll & Statutory Compliance at a Glance
Payroll compliance is running accurate salary calculations while meeting the statutory obligations that apply to you as an employer. Payroll processing alone covers salary, deductions, and net pay. Payroll compliance adds PF, ESIC, Professional Tax, and salary TDS on top, contributions, payments, filings, and employee records, none of which are automatic just because you're running payroll.
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Integrated Payroll Compliance Process
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Core Payroll Registrations
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Statutory areas covered
Who Needs Payroll Compliance Support?
Consider it when:
- You run a private limited company, LLP, partnership firm, or proprietorship with employees
- You're a startup or SME building out payroll for the first time
- You're moving from manual payroll to a structured, compliant system
- You're switching payroll providers or need existing records reconciled
- You have pending or missed compliance that needs to be caught up properly
It may not suit you when:
- You have no employees and no PF, ESIC, Professional Tax, or salary TDS obligations.
- You’re not planning to hire or expand your headcount in the near term.
- Your payroll is already handled accurately in-house with no compliance gaps.
- You have no recurring payroll filings, registrations, or statutory reporting requirements
PF, ESIC, Professional Tax and TDS vary by business. Not sure which apply to you?
Talk to usPayroll Applicability
PF / EPF.
Applies based on establishment and employee conditions, not automatically to every employer. Covers employer registration, employee enrolment, UAN, contributions, and ECR-related compliance.
ESIC / ESI.
Also condition-dependent, based on establishment and employee eligibility. Covers registration, contribution calculation, and employee updates.
Professional Tax.
A state-level levy, applicability, registration, and return requirements all vary by state, there's no single national rule.
Salary TDS.
Applies where taxable salary crosses relevant thresholds, covering monthly deduction, payment, and quarterly reporting.
Monthly Payroll Inputs
Employee Data
Master data
Attendance and leave
New joiners
Exits
Compensation Changes
Salary revisions
Incentives and bonuses
Reimbursements
Arrears
Statutory Information
Applicable deductions
Employee tax information
Payroll Compliance Process
Payroll setup
Salary structure, employee records, and registrations reviewed
Payroll data collection
Employee information and monthly inputs collected and validated
Salary calculation
Salaries, deductions, reimbursements, and arrears calculated
Statutory calculation
PF, ESIC, Professional Tax, and salary TDS obligations calculated
Benefits of Payroll Compliance
One connected monthly workflow
Payroll and statutory compliance run together, not as separate disconnected tasks
Reduced compliance risk
Reduces risk, doesn't eliminate it if employee data or inputs arrive late or incomplete
Fewer downstream errors
Wrong joining dates or salary components can propagate into every later calculation if not caught early
State-specific accuracy
Professional Tax and other requirements differ by state, a single national template doesn't work
Payroll Compliance Checklist
Update Employee Master Data
Employee master data updated, new joiners added, exits processed
Update Employee Master Data
Employee master data updated, new joiners added, exits processed
Incorporate Attendance & Revisions
Attendance, leave, salary revisions, and arrears incorporated
Incorporate Attendance & Revisions
Attendance, leave, salary revisions, and arrears incorporated
Generate & Review Payslips
Payslips generated and payroll reviewed
Generate & Review Payslips
Payslips generated and payroll reviewed
Reconcile Statutory Liabilities
Statutory liabilities reconciled and payments completed
Reconcile Statutory Liabilities
Statutory liabilities reconciled and payments completed
Complete Applicable Filings
Applicable filings completed within deadlines
Complete Applicable Filings
Applicable filings completed within deadlines
Maintain Payroll Records
Payroll and compliance records maintained
Maintain Payroll Records
Payroll and compliance records maintained
Common Payroll Compliance Mistakes
Incorrect employee data.
Wrong joining dates or salary components propagate into every downstream calculation
Incorrect statutory deductions.
PF, ESIC, Professional Tax, or TDS miscalculations create reconciliation problems later
Payroll and statutory mismatches.
Differences between payroll figures, challans, and filings need active correction, not silent write-off
Missed payment or filing deadlines.
Delays can trigger interest and penalties, not just a late mark
Incorrect joining and exit processing.
Affects both statutory records and full-and-final settlement accuracy
State-specific compliance errors.
Professional Tax and other requirements differ by state, a single national template won't work
PF vs ESIC vs Professional Tax
Purpose
Provident fund and social security
Authority
EPFO
Employer contribution
Prescribed contribution
Applicability
Establishment and employee conditions
Frequency
Monthly
Why Choose BookmyCA?
Transparent pricing
Full cost breakup before you commit. No surprises at the payment screen.
Right professional
CA, CS, or lawyer matched to your situation, not a one-size advisory.
Long-term support
Available after incorporation for accounting, tax, and ROC compliance.
Informed decisions
Decisions that affect ownership, taxation, fundraising, and compliance, done right from the start.
Frequently Asked Questions
No, PF applicability depends on statutory conditions tied to the establishment and the specific employee, it's not automatic.
No, ESIC coverage depends on establishment and employee eligibility requirements, similarly condition-based.
No, it's a state-level levy. Applicability and compliance requirements vary significantly between states.
Yes, where registration is applicable to your business.
Depends on the specific requirement and nature of the default, consequences can include interest, penalties, damages, or notices requiring corrective compliance.
Where applicable, yes, calculation, deduction, payment, quarterly reporting, and reconciliation.
Yes, payroll migration includes reviewing existing employee data, records, registrations, and prior compliance history before transitioning.
Get a Payroll Compliance Quote
Fees depend on employee count, number of states, which of PF/ESIC/Professional Tax/TDS apply, payroll frequency, and whether migration or historical correction is needed. Share your business type, employee count, states, and existing registrations for a scope-based quote.